Boardroom

The Board, having reviewed document GCF/B.01-13/09/Rev.01 Logo of the Green Climate Fund,

1. Requested the Interim Secretariat to launch an international competition inviting art and design schools and universities worldwide, and the broader public through the Fund’s website, to submit a proposal for a logo of the Fund that depicts its ideals and character. In order to attract youth participation, an age limit of 25 years will apply;
2. Agreed that the purpose of launching this competition will be to raise awareness:
   
   1. Of the Green Climate Fund;
   2. Of challenges and threats posed by climate change, in particular among the young generation;
3. Agreed that the logo of the Fund should:
   
   1. Reflect the resolve of the international community to address and overcome climate change;
   2. Reflect the inclusive and distinct institutional character of the Fund which involves States, private sector and civil society, working together to address the challenge of climate change;
   3. Be in line with the objectives of the Fund to achieve a new paradigm through low- emission and climate-resilient development pathways;
4. Requested the Interim Secretariat to develop a set of rules for the competition;
5. Requested the Co-Chairs to address a letter, containing an entry form, rules of the competition, and information regarding the work of the Fund, to the heads of such schools and universities, requesting them to inform and invite interested individuals to design the logo of the Fund. Such letters will also be addressed to the ministers of environment and/or climate change to ensure the widest possible circulation of the invitation. The same information will be posted on the Fund’s website;
6. Decided that:
   
   1. Entries for the logo of the Fund should be received by the Interim Secretariat no later than 30 June 2013;
   2. The Board, at its June 2013 meeting, will constitute a Selection Panel, supported by the Interim Secretariat, comprising:
      • Three members/alternate members from the developed countries and three members/alternate members from the developing countries;
      • A representative of civil society;
      • A representative of the private sector;
      • A well-known graphic designer, by invitation and on a pro-bono basis, with substantial experience in designing logos; and
      • The Director of the Interim Secretariat.
   3. The Interim Secretariat, in accordance with the rules of the competition, will present a shortlisted set of 100 entries to the Selection Panel for it to assess and make a recommendation to the Board at its September 2013 meeting;
7. Decided that the set of rules will also be used by the selection panel to evaluate submissions and make a decision based on pre-selected criteria. The winner will be announced during the September 2013 Board meeting;
8. Agreed that the cost of travel and up to two days of accommodation for the individual/group (maximum two persons) or its representative whose logo proposal is selected by the Board to attend a presentation will be borne from the administrative budget of the Fund;
9. Agreed that the approved logo of the Fund and the name of the individual/group who designed it will be displayed at the headquarters of the Fund.

The Board

1. Decided that its second meeting in the year 2013 will take place in Incheon City, Republic of Korea, on 25-28 June 2013; and
2. Decided that its third meeting in the year 2013 will take place on 4-6 September 2013, with preparatory meetings on 3 September 2013, at a venue to be confirmed.

The Board:

1. Approved the report of the first meeting of Board as contained in Annex II to document GCF/B.02‐12/11, with amendments (subsequently issued as document GCF/B.01‐12/10);
2. Agreed to publish the report of the first meeting of the Board on the Green Climate Fund website.

The Board:

1. Approved paragraph 3 of Annex III (Additional Rules of Procedure relating to Co‐Chairs) to document GCF/B.02‐12/02;
2. Decided, in accordance with the recommendations from the team on Additional Rules of Procedure, to organize a meeting of the team to continue their work one day prior to the third Board meeting.

The Board:

1. Agreed to take decisions with an aim to finalize the Fund’s business model and consider each related matter in detail as part of the Board’s work plan until the end of 2013;
2. Agreed in principle to the elements of the Board’s work plan until the end of 2013, as set out in Annex IV to document GCF/B.02‐12/03;
3. Agreed to the indicative priority matters in the work plan until the end of 2013, as set out in Annex III to this report;
4. Agreed to the indicative timeline for the Board’s work plan until the end of 2013, as set out in Annex IV to this report, noting that the Board will manage the timeline on a meeting‐by‐ meeting basis;
5. Agreed to the list of matters for consideration at its next meeting as outlined in Annex V to this report;
6. Requested the Interim Secretariat to prepare documents listed in Annex VI to this report for the first Board meeting in 2013;
7. Requested the team of six Board members/alternate members to facilitate the preparation of the documents on the business model framework. These Board members/alternate members are: Mr. Arnaud Buisse, Mr. Nick Dyer, Mr. Derek Gibbs, Mr. Kjetil Lund, Mr. Tosi Mpanu Mpanu and Ms. Adriana Soto.

The Board:

1. Decided by consensus to select Songdo, Incheon City, Republic of Korea, as the host city of the Fund;
2. Agreed to present this decision for endorsement to the Conference of the Parties (COP) of the United Nations Framework Convention on Climate Change (UNFCCC) at its eighteenth session.

The Board:

1. Approved the Standard Provisions applicable to the Green Climate Fund Trust Fund in Annex II to document GCF/B.01‐12/05/Rev.01;
2. Approved the Transfer Agreement under the Green Climate Fund Trust Fund (MTO No. 069022) with the UNFCCC secretariat in connection with the Interim Secretariat in Annex III to document GCF/B.01‐12/05/Rev.01.

The Board, having reviewed document GCF/B.02‐12/06/Rev.01, and making a record of:

• Funds available for disbursement of US$ 2.7 million as at 19 October 2012;
• Previous pledges anticipated to be paid in of US$ 2.5 million;
• New pledges made at the meeting of US$ 1.5 million; and
• Strong commitments to additional pledges made,

1. Approved, from resources available or to be made available in the Green Climate Fund Trust Fund (GCFTF), the administrative budget of the Fund for the period from 1 November 2012 to 31 December 2013 of US$ 7,481,000, as set out in Table 2 of document GCF/B.02‐12/06/Rev.01;
2. Authorized the Interim Trustee to make cash transfers from the GCFTF to the UNFCCC and Global Environment Facility (GEF) secretariats as the Interim Secretariat, and to the World Bank as the Interim Trustee, in accordance with the administrative budget of the Fund approved by the Board, subject to adjustment based upon revised costs and expenditures to be incurred. In the event the Interim Trustee determines that the amount of available resources in the GCFTF will be insufficient to cover the total estimated budgets specified in (a) above, the Board authorizes the Interim Trustee to make cash transfers to the Interim Secretariat and the Interim Trustee up to the pro rata amount of available resources in the GCFTF to cover such total estimated budget as determined by the Interim Trustee;
3. Authorized the Interim Secretariat to recruit staff for the period from 1 November 2012 to 31 December 2013, in accordance with the administrative budget of the Fund approved by the Board and subject to availability of resources, by:
   
   1. Issuing fixed term contracts up to December 2013;
   2. Further staff assignments from the UNFCCC and GEF secretariats;
   3. Reimbursable secondments of experts from relevant institutions; and/or
   4. Hiring consultants for extended periods of time;
4. Took note of the supplementary information presented in the document, including on the status of financial resources in the GCFTF.

The Board:

1. Took note of the information presented in document GCF/B.02‐12/07;
2. Requested the Board members to submit any comments they may have on the document to the Interim Secretariat no later than 3 November 2012.

The Board:

1. Decided to establish an Executive Director Selection Committee consisting of six Board members (H.E. Mr. Jan Cedergren, H.E. Mr. Ernesto Cordero Arroyo, Mr. Omar El‐Arini, H.E. Ms. Audrey Joy Grant, Mr. Manfred Konukiewitz and Mr. Alexey Kvasov ) that will oversee the selection process and make recommendations to the Board;
2. Agreed to request the Executive Director Selection Committee to:
   
   1. Agree to revise the draft terms of reference for the Executive Director (Annex III of document GCF/B.02‐12/08), taking into account written comments received from Board members, which will be provided no later than 3 November 2012;
   2. Decide the selection process for the Executive Director, considering the most effective and efficient approach, including whether an executive search firm is required to assist in the process;
   3. In the event that an executive search firm is the option of choice, agree on the terms of reference for the search firm, and provide guidance to the Interim Secretariat to identify a suitable firm in a cost‐effective manner, for approval by the Selection Committee;
   4. Approve the text and media for disseminating the advertisement for the Executive Director;
   5. Agree a short‐list of candidates, interview the short‐listed candidates and create a final list of three candidates without ranking for consideration by the Board, at its third meeting;
   6. Incur expenses of up to US$ 200,000, ensuring expenditure is efficient and cost‐effective. If there is a requirement to exceed this amount, the Selection Committee will seek the Co‐Chairs’ approval; and
   7. Keep the Board informed of progress, including a report to the third meeting addressing action in relation to sub‐paragraphs (i)‐(vi) above.

The Board:

1. Requested the Co‐Chairs, assisted by the Interim Secretariat, to finalize the Report of the Green Climate Fund to the Conference of the Parties to the United Nations Framework Convention on Climate Change in Annex II to document GCF/B.02‐12/09, taking into consideration the comments and amendments made at the meeting, and forward it to the UNFCCC secretariat;
2. Authorized the Co‐Chairs to present the report to the COP.

The Board:

1. Noted the need for further work and consultations and requested the Interim Secretariat to prepare a working document on these issues for discussion at its next meeting;
2. Invited its members to send comments on the issues raised at this meeting or additional issues to the Interim Secretariat by 30 August 2012, so that they can be addressed in the working document;
3. Agreed, on a provisional basis, that the Co‐Chairs, when chairing the meeting, may designate their alternates to act on their behalf and take their seats and that this arrangement would not set a precedent and will be replaced by more permanent arrangements at the next Board meeting under the additional rules of procedure.

The Board:

1. Agreed, on an ad hoc basis, to provisionally invite four active observers to participate in its meeting and to each make a statement on the issues that are on its agenda;
2. Requested the Interim Secretariat to prepare a policy document on how to operationalize paragraph 16 of the Governing Instrument and invited its members to provide their views on this issue to the Interim Secretariat and observers present at the meeting to contribute as well. Input should reach the Interim Secretariat by 30 August 2012.

The Board decided to adopt the evaluation criteria and selection process as presented in Annex II to this document. The Board decided to establish the Host Country Evaluation Committee with following members:

Mr. Dipak Dasgupta (India), Mr. Omar El‐Arini (Egypt), Ms. Ana Fornells de Frutos (Spain), H.E. Ms. Audrey Joy Grant (Belize), Mr. Gilbert Metcalf (United States of America), Mr. Tomáš Zídek (Czech Republic).

The Board:

1. Requested the Interim Secretariat to continue with the current arrangements as set up by the UNFCCC and the GEF secretariats and under the supervision of its Co‐Chairs;
2. Provided guidance to the Interim Secretariat and requested the Interim Secretariat to report on how it implemented that guidance at the next Board meeting under the agenda item “Summary of activities of the Interim Secretariat”;
3. Requested the Interim Secretariat to prepare a working document for the next Board meeting on how to address the issues relating to the establishment of the independent Secretariat, addressing the issues raised at this Board meeting;
4. Agreed to initiate without undue delay the process of selecting the Executive Director of the independent Secretariat and requested the Interim Secretariat to prepare a working document addressing the criteria for, and the process of, the selection of the Executive Director as well as the terms of reference for this position;
5. Invited the Board members to provide by 31 August 2012 comments to the Interim Secretariat additional to, or elaborating on, those presented at this Board meeting on the issues referred to in paragraphs (a) to (c).

The Board,

1. Requested the Interim Secretariat and the Interim Trustee to revise the document in the light of the comments made and present it to the Board at its next meeting;
2. Invited the Board members to provide by 31 August 2012 comments to the Interim Secretariat additional to, or elaborating on, those presented at this Board meeting;

The Board,

1. Approved the administrative budget to cover the expenditures incurred during the period up to 30 June 2012, as presented in document GCF/B.01‐12/08/Rev.02;
2. Approved the administrative budget proposed for the period 1 July to 31 October 2012, in the amounts set forth in Table 1 of document GCF/B.01‐12/08/Rev.02;
3. Decided that the full costs of travel and daily subsistence allowance of the Board members and alternate members from eligible developing countries to attend Board meetings, or any ancillary meetings decided by the Board, will be provided from the budget of the Fund;
4. Authorized the International Bank for Reconstruction and Development (the World Bank) as the Interim Trustee for the Green Climate Fund to make cash transfers for the Interim Secretariat through the UNFCCC and the GEF secretariats, and to the World Bank as the Interim Trustee, up to the total amounts specified in Table 1, subject to the availability of resources in the GCF Trust Fund and adjustment based upon revised costs and expenditures to be incurred;
5. Took note of the funds provided by Denmark, Germany, Norway, Spain, Switzerland and the United States of America in agreeing to carry‐over the unspent balance from contributions originally made to support the work of the Transitional Committee and of pledges made by Denmark and Germany for contributions to the administrative budget;
6. Requested the Interim Secretariat and the Interim Trustee to present to it at its next meeting the refined administrative budget in a revised format.

The Board agreed to consider at its next meeting the following issues:

1. Organization of work;
2. Summary of activities of the Co‐Chairs;
3. Summary of activities of the Interim Secretariat;
4. Additional rules of procedure (including accreditation of observers and arrangements for active observers);
5. Selection of the host country of the Fund;
6. Arrangements for establishing the independent Secretariat, including the selection of the Executive Director;
7. Arrangements for the Interim Trustee;
8. Long‐term work plan and priorities of the Board;
9. Administrative budget of the Interim Secretariat and the Interim Trustee;
10. Status of resources of the Fund;
11. Arrangements between the COP and the Fund;
12. Report to the COP.