As part of the funding proposal package for both proposal approval process (PAP) and simplified approval process (SAP), a Detailed budget plan and AE fee request should be submitted as Annex 14 to the funding proposal.
Updates in version 1.1 (compared with version 1.0, published on 01 August 2026):
- Quantity and Unit Cost are now entered directly on each Budget line. Previously, they were auto-filled from the Budget Notes through a code-based formula (INDEX/MATCH).
- Budget codes follow a new convention: the letter denotes the category (A = Staff Cost, B = International Consultant, C = Local Consultant, D = Professional Services, E = Workshop/Training, F = Travel, G = Equipment, H = Materials & Goods, I = Office Supplies, P = PMU/PMC) and the number denotes the occurrence (e.g., two staff-cost lines are A1 and A2). The same category can now appear on multiple lines.
- Budget Notes are completed line by line: each line has its own note block keyed to its code, with the cost build-up. Grouping lines under a category or keeping category sub-totals is not required.
- The auto-calculated "Code Summary" table has been removed and replaced by a "Budget breakdown by categories" table at the end of the Budget Notes, which is completed manually.